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Please refer to our tournament contract to see other tournament package add-ons. Before you head to your local retail store, check with the Golf Professional and see what promotions the course is offering. At this time your group should know how many participants will be required to cover the above costs along with the necessary corporate sponsors. Registration Form Your registration form should include the date, time, and cost of the event along with an RSVP deadline. This will help secure golfers and along with communications with the golf course regarding participation.
Provide enough space for golfers to list all players in their group. This is also a great way to capture information such as addresses, phone numbers, and email addresses to help build a data base for future event participation. Welcome Letter This letter will be used along with the registration form to lay out the intent of the golf outing.
This will allow you to get the message out quickly without having to answer the same question multiple times. Marketing Often golf courses will allow you to post your flyer in their pro shop or club house area. These courses are also a great group to request donations for raffles and silent auctions from. Emails, newsletters, newspaper ads, flyers, and family members are other ways to market your event. Hole Sponsorships Perhaps the easiest way to raise money is to sell hole sponsorships.
Companies can also sponsor the practice green, driving range, or beverage cart.
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These sponsorships can vary in price and what is included with the package. A major hole sponsorship may include a foursome or dinner for four following the round. These can also be included in marketing materials to add value to the sponsorship. Remember to thank these sponsors as often as possible. Corporate Sponsors The best way to sell corporate sponsorships is to have them underwrite a portion of your event. Raffle Tickets This is where you want to offer your most valuable prizes.
The raffle must be prizes that people are willing to spend money on. It is important to have someone sell these tickets during the entire day leading up to the raffle. Make sure you have promotional materials available to help communicate the prizes and the cost of the tickets. This can be valuable to those golfers who want an advantage in the contest. Buy 4 get 1 Free. Depending on if you want to sell them to individuals or teams the price can vary up or down. If they win that player will double their money.
If that player Is unsuccessful your group will keep the money.
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Auctions Silent auctions can be a great way to fill the cocktail hour while guest wait for awards and prizes. This involves requesting donations from community members and business but can be a large revenue source. Volunteers will be needed to track the items and collect the money once the bidding closes. Additional Games Beat the pro, putting contests, skins, and string sales are all additional ways to generate revenue for your group.
For more information on these, speak directly with the Golf Professional. These contests are a fun way to generate revenue to help your cause. They can include betting games, putting contests, or games unique to your event. Your Golf Professional can assist you with coming up with these on course contests. Registration The Golf Course will rely on your team of Volunteers to assist them with guest registration.
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The course will supply you with a list of players along with their cart assignments to keep things organized. Your volunteers will be in charge of collecting day of fees, selling mulligans, handing out gift bags, selling raffle tickets, and handing out welcome packets. This is a great way to interact with your guests.
Event Tasks These volunteers may be in charge of putting welcome packages in carts, handing out goodie bags, or taking out course signs. This person may also be in charge of taking pictures of players in action to remember the event. Following the round it may be necessary to have people monitor silent auction items and collect those fees. Awards The Golf Professional will assist with scoring the event and communicate with the person in charge of awards.
These volunteers can then issue prizes accordingly. This person might also be in charge of handing out raffle prizes once the names are drawn. Make sure that you have prizes or awards that fit your tournament. This ensures that all levels of golfers participate in future years.
Random drawings can also be a good way to keep participants engaged. Here is a list of things that should be reviewed following the event. Balance the budget Make sure you determine how much money you made on the event. Committee Recap Shortly after the event, discuss with your committee what went well and what things can be improved next season. Send thank you notes This is a great way to show your appreciation to all those who participated.
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Update your database Keep track of all your participants! Develop a steering committee. Duties of the steering committee include: Recruit the following volunteer leadership: Choose a location for your outing.
Ace! A guide to the proper etiquette after landing that magical hole-in-one
Reserve a date and time. Nine Months Five Months 1. Have event leaders enlist additional volunteers for their committees and assign duties. Establish a budget for: Determine how much you will charge for golfers and for dinner attendees only.
Golf etiquette: Hole-in-one & how to behave | Golf Advisor
Decide on a format for your outing. Choose your games and contests. Create sponsor packages and develop sponsor letters. Meet with facility staff to go over final function sheet and contract. Six Months Four Months 1. Choose vendors for tee signs and banners, prizes and awards and photography. Develop a publicity strategy. Print and mail save the date cards. Determine gifts and prizes. Print and mail invitations. Order items for golfer gift bags and contest prizes. Submit sponsor logos to sign company. Confirm contracts with all outside vendors. Confirm food and refreshments. Be sure to submit any change in the number of participants.
Determine all printed materials that will be distributed on event day and prepare printed materials. Assign volunteer s to deliver prizes, signs, etc. If foursomes are not already determined, group them on a mock pairing sheet. Confirm final number of participants and foursomes. Have money and change box ready for volunteers to sell mulligans, raffle tickets or other items. Confirm contests with golf course. Set up registration table and be sure to allow enough room to avoid congestion.
Set up the scoreboard. Place contest markers on holes. Announce winners and recognize sponsors at the awards ceremony. If I had broken from tradition at The Gailes, would I still have gotten such a fortunate bounce at Turnberry?
I don't think so. I'm a big believer in karma.
I'm not an overly exuberant guy, so I didn't really yell or get too crazy after my aces. Maybe a club flip. But if you can't help yourself, go ahead and let out a holler. As long as the celebration doesn't get obnoxiously loud or long, I say go for it. Don't forget to take a cell phone photo of the hole or one with you on the tee to capture the emotion of the moment. Just don't linger so long that it affects pace of play.
When you get to the green, more pictures are in order. Take one of the ball in the hole. Have a playing partner take a video of you plucking the ball from the cup. That's the money-shot for your Facebook or Instagram accounts. Pose with the ball and the flag stick, too. You can never have too many photos. What you will regret is if the only one you take turns out blurry. The next step is important: Put the ball away for safe keeping. I once interviewed a beginning golfer who drowned her hole-in-one ball in a pond later in the round.
Don't make that mistake. The round has more serious implications once you land an ace. It's time to refocus. I know how hard that can be. I've followed up both of my aces with double bogeys. There's nothing worse than seeing a 6 following a 1 on the score card. I was too jacked up on adrenaline to put a good swing on the ball. You can do better. Any ace increases your chances of a career-low score for nine or 18 holes. The hole-in-one becomes official once you finish at least nine holes, although a full 18 is ideal.
If that means waiting out a lightning storm or playing in a monsoon, so be it. And, yes, a hole-in-one on a par-3 course is considered legit. Sign your scorecard once you're finished, and have your playing partners do the same. Report your accomplishment to the pro shop. Some courses give out a special prize or will put your name in the club newsletter, on the Web site or even on a plaque hanging in the clubhouse. Turnberry printed up a nice certificate for me as a keepsake. Here's where things get tricky: Many golfers subscribe to the theory that you should buy a drink or, even scarier, open a tab for everybody in the bar after your round.
I don't have a problem with people among the more frugal fraternity of golfers who believe that buying a round for your foursome or your group of friends at the course that day is the only obligation. That allows for good, clean fun to relive the moment without the pressure of worrying about the cost. If you're feeling more generous, buy extra rounds for your buddies or include one round for everybody in the bar.
If you belong to a private club or a large group such as a weekly men's club at a public course where the tradition essentially requires buying a round for everybody, then maybe it's time to consider investing in some sort of hole-in-one insurance that will help pay for the party. Some private clubs include this type of insurance as part of a member's monthly dues. Ask the golf staff or person running your golf league for specifics.
If you're a guest at one of these places, it might be wise to aim away from the hole. The insurance policy of the member host won't cover your miracle swing. If it's your first hole-in-one, maybe you're willing to pay that kind of cash to finally get the monkey off your back. As much as I love the thrill of an ace, I'd rather not. I've already paid my dues a couple of times, thank you.